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2025

2025 Timeline

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Project Timeline 2025

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Project Timeline	Q1 2025													Q2 2025													Q3 2025														Q4 2025
	Jan					Feb				Mar				Apr					May				Jun				Jul					Aug				Sep					Oct				Nov				Dec
	1	2	3	4	5	1	2	3	4	1	2	3	4	1	2	3	4	5	1	2	3	4	1	2	3	4	1	2	3	4	5	1	2	3	4	1	2	3	4	5	1	2	3	4	1	2	3	4	1	2	3	4	5
Partner Agreements and Coordination
Collection of social media FAQs (agreements as needed)	●	●
Prepare/Sign Amendment 2 (Design Phase)			●	●	●
Prepare/Sign Amendment 3 (Aim 3)																							●	●	●	●
Q1 stakeholder workshop (remote)										●
Q2 stakeholder workshop (remote)																							●
Q3 stakeholder workshop (remote)																																				●
Q4 stakeholder workshop (in person)																																														●

Chatbot Evaluations
Gather FAQs and responses from Shujaaz/RAES	●	●	●
Select evaluations/metrics for chatbots	●	●	●	●
Compile rubric and tools for head-to-head comparisons			●	●
Signoff from Gates on proposed evaluation approach				●	●
Develop cost model for LLM-based chatbots						●	●	●	●	●	●	●	●	●	●	●	●	●	●	●	●	●	●	●	●	●	●	●	●	●	●	●	●	●	●	●	●	●	●	●	●	●	●	●	●	●	●	●	●	●	●	●

Design Phase
Requirements documentation (functional, technical)	●	●	●	●	●	●	●	●	●	●	●	●	●	●	●	●	●	●	●	●	●	●	●	●	●	●	●	●	●	●	●	●	●	●	●	●	●	●	●	●	●	●	●	●	●	●	●	●	●	●	●	●
Backlog Refinement (based on Aims 1 & 2 + workshop)	●
Prioritization (with input on top 3 items from partners)		●	●
Design Iterations (Sprint 1)				●	●
Demo of revised bot + evaluation plan to Gates				●	●
Evaluation prototype (Baseline)	●	●	●	●	●
Design Iterations (Sprint 2)						●	●
Design Iterations (Sprint 3)								●	●
HumanSignal Evaluations (Round 2)										●	●	●	●	●
Design Iterations (Sprint 4)										●	●	●
Design Iterations (Sprint 5)													●	●
Design Iterations (Sprint 6)																	●	●
HumanSignal Evaluations (Round 3)																			●
Design Iterations (Sprint 7)																				●	●

Aim 3
Finalization of Aim 3 study design (i.e. RCT or other)						●	●	●	●	●	●	●	●	●	●	●	●	●	●	●	●	●	●	●	●	●
Development of final protocol and draft instruments																			●	●	●	●	●	●	●	●	●
ERC/IRB Submission by research partners																												●
Processing period for ERC/IRB approvals																												●	●	●	●	●	●	●	●	●	●	●	●	●	●
Aim 3 Pilot																																									●	●	●	●
Aim 3 Pilot Report Preparation and Submission																																													●	●	●	●	●	●	●
Aim 3 Main Study Preparation (Recruitment Strategy and Participants Application)																																													●	●	●	●	●	●	●	●	●

Task Status

Task	Status	Timeline
Collection of social media FAQs (agreements as needed)	Completed	Jan - Jan
Prepare/Sign Amendment 2 (Design Phase)	Completed	Jan - Jan
Prepare/Sign Amendment 3 (Aim 3)	Completed	Jun - Jun
Q1 stakeholder workshop (remote)	Completed	Mar - Mar
Q2 stakeholder workshop (remote)	Completed	Jun - Jun
Q3 stakeholder workshop (remote)	Completed	Sep - Sep
Q4 stakeholder workshop (in person)	Completed	Nov - Nov
Gather FAQs and responses from Shujaaz/RAES	Completed	Jan - Jan
Select evaluations/metrics for chatbots	Completed	Jan - Jan
Compile rubric and tools for head-to-head comparisons	Completed	Jan - Jan
Signoff from Gates on proposed evaluation approach	Completed	Jan - Jan
Develop cost model for LLM-based chatbots	Completed	Feb - Dec
Requirements documentation (functional, technical)	Completed	Jan - Dec
Backlog Refinement (based on Aims 1 & 2 + workshop)	Completed	Jan - Jan
Prioritization (with input on top 3 items from partners)	Completed	Jan - Jan
Design Iterations (Sprint 1)	Completed	Jan - Jan
Demo of revised bot + evaluation plan to Gates	Completed	Jan - Jan
Evaluation prototype (Baseline)	Completed	Jan - Jan
Design Iterations (Sprint 2)	Completed	Feb - Feb
Design Iterations (Sprint 3)	Completed	Feb - Feb
HumanSignal Evaluations (Round 2)	Completed	Mar - Apr
Design Iterations (Sprint 4)	Completed	Mar - Mar
Design Iterations (Sprint 5)	Completed	Mar - Apr
Design Iterations (Sprint 6)	Completed	Apr - Apr
HumanSignal Evaluations (Round 3)	Completed	May - May
Design Iterations (Sprint 7)	Completed	May - May
Finalization of Aim 3 study design (i.e. RCT or other)	Completed	Feb - Jun
Development of final protocol and draft instruments	Completed	May - Jul
ERC/IRB Submission by research partners	Completed	Jul - Jul
Processing period for ERC/IRB approvals	Completed	Jul - Oct
Aim 3 Pilot	Completed	Oct - Oct
Aim 3 Pilot Report Preparation and Submission	Completed	Nov - Dec
Aim 3 Main Study Preparation (Recruitment Strategy and Participants Application)	Completed	Nov - DecCurrent